Forward the award email.
The 50% advance and the balance are drafted, with the dates in your calendar.
Production admin, made easy.
Advances, crew invoices, permits and clients, run from your phone. If you can send a text, you can run Systems.
For UK production companies and producers. No card, no call, no download.
Run it as
Your inbox
Back to back, still on top.
Systems reads your work email and turns it into your diary, timesheets and invoices. Holds, call sheets, changes and payments are sorted as they land. You only see what needs you, with the reply already drafted.
Every email, sorted
Rolling out with the pilot. Nothing is ever sent without you.
How easy
Three taps. That's the job.
Tap wrap.
Once a day, for the whole unit. Every crew member's overtime is worked out.
Approve the pay run.
Every crew invoice is read and checked first. The odd one out gets a polite query.
Systems does the rest: the permits counted back, the start packs chased, the balance chased, the rights tracked.
On the day · coming next
The whole unit, on one clock.
The call sheet lands and your countdown, leave-by time and turnaround check are ready before you sleep. On the day the clock runs itself. If the shoot needs to go over, everyone gets the ask at once, and anyone who wants a word gets the producer, not a group chat.
Call in14:32:10Day 1 · Canal, E2 · call 06:30
Overtime
Same shoot, both sides · coming next
One wrap. Everyone's paid.
The AD taps wrap once. Every crew member's timesheet and invoice is drafted from it, and the producer's check already matches, because it's the same record.
Wrap Thursday, paid Friday.
AD · call 08:0020:30
Pay run · Friday£0
Call sheets · in the pilot
One link. Always the latest.
Send your own call sheet as a link by WhatsApp or email. No app, no login. Post V2 and only what changed lights up, and everyone gets a ping.
- Your PM or coordinator posts versions from an edit link. Rates stay hidden.
- Schedule, risk assessment, maps and start pack live on the job, not in a group chat.
- Every version is kept, so nobody had the old one. No call sheet? Build one in a minute.
Canal promo · day 1
Opened by 29 of 32 crewPosted by the coordinator, 21:14
Search crew1st AC · Thu 24 Oct
Your passport
BankUTRNIAddressNext of kinVegetarian
Filled in once. On 3 jobs this month.Crew passport · camera first
Fill it in once. Get booked without the 10%.
Bank, UTR, address, NI, dietary and next of kin go in once and carry onto every job. Start packs fill themselves, and nobody asks your dietary again.
Choose to be found. Producers see your role, credits and whether you're Available, Pencilled or Booked, never who for. They send a hold, you tap accept. Show your rate card only if you want to.
Your diary's in the £4. No 10%, ever.
The directory opens with camera first: ACs, loaders and DITs. Join as camera →
For crew · do the maths
What does your diary cost you?
A diary service, at 10%£5,400
Systems Crew Pro£48
You keep £5,352 a year.
10% is a typical diary commission. Check your own terms.
Systems · nowHold: Thu 24 Oct1st AC on a car commercial, 2 days. Call sheet comes the night before.
Your diary
Tue 22Free
Wed 23Pencil: music video
Thu 24Free
Fri 25Free
Try it
They wrapped late. What do you owe?
Drag the wrap. This is how every crew invoice is checked, on APA terms, before you pay it.
Your gaffer · £450 · APAWrap 19:00
Their invoice should say£450
Your clients
The client says yes in one tap.
The agency asks for an extra on set. Cost it, send it from your phone, and they approve without a login. It's logged to the budget, so the balance invoice has no surprises.
Systems drafts. You send. Every message goes out from your own email, in your words.
“Any chance we can grab the canal shot after lunch?”Agency producer · 14:20
Made for you
Things only you need.
Rolling out to pilot companies first.
The rest is there when you need it.
Tap one to see what it does.
Your books stay in your Drive.
- One spreadsheet, in your Google Drive. Systems can only open the file it made.
- Your accountant opens it in Google Sheets.
- Leave whenever you like. The sheet stays yours.
Cheap to start. Add what you need.
Pick a plan, then add packs as the work grows. Monthly, cancel any month.
Add packs
Your month£19about 63p a day
Overtime and timesheets are free on every job. One missed hour on a £450 day is £67.50.
- First job freeProducers run one real job, start to wrap, before paying anything.
- Pay yearly, two months freeCrew £40 a year, Producer £190, Company £590.
- Bring your producerInvite the producer you work for. When they join, you both get a month free.
- Bigger shootsMore people or more crew on a job? £8 a person, or the Big shoots pack. Never a quote, never a call.
Pilot prices. Try it free with sample data first, no card needed.
Questions.
Is it really that easy?
Yes. Open it, pick Producer, and it walks you round with a sample job. No setup call, no training. If something isn't obvious, that's ours to fix.
Does it work with Xero?
It sits beside Xero, FreeAgent or QuickBooks and does the film part they don't: crew days, overtime, permits, chasing in your name.
Does it read all my email?
No. It reads work email from the productions, agents and suppliers you pick, and you can switch it off any time. It drafts replies. It never sends one for you.
Do my crew need it?
No. Their invoices are read from email and checked either way. The live day works best when the unit is on it, but anyone who isn't just hears the usual way.
What if I don't want to go over?
Tap "Talk to the producer". They're told who wants a word, and the ask stays open until you've spoken. The app saves the walk round the set, not the conversation.
Can it read my bank statements?
If you want. Export a CSV from your bank, drop it in your Systems folder in Google Drive, and payments are matched to invoices. There's no bank login, and you can skip it completely.
Who sees my hours and overtime?
You, and the production you're working for on that job. Nobody else.
Is it free for crew?
Overtime and timesheets are free on every job, for good. If a producer runs the job on Systems, you use everything on it free. £4 a month adds your inbox, invoices, chasing and diary across all your jobs.
I have a diary service. Can I keep it?
Yes. Systems sits alongside it, and holds you take through them still show in your diary. Plenty of people try both for a while and keep whichever earns its money.
What about my agent?
Keep them. Give your agent a link and they manage your holds and offers in Systems, while you see everything as it lands.
Is it a diary service?
It does the diary part: availability, holds, offers and clash warnings. It's a flat £4 a month with no commission, ever. Keep your agent if you have one and give them a link to manage your holds.
Who can see my passport?
Nobody, until you choose to be found. Producers then see your role, credits and whether you're free. Bank, NI, address and dietary are only shared with a job you've accepted.
Commercials, TV or both?
Both. Each job carries its own terms: APA for commercials, Pact/Bectu for drama, or your own flat rate.
What does it cost?
Overtime and timesheets are free for crew. Crew Pro is £4 a month, producers £19, companies £59, with packs on top only if you want them. A producer's first real job is free, and trying it with sample data needs no card.